Saturday, February 9, 2019

Tool for Trainers: Event Training Checklist

If you're running an event training it's important to follow some best practices to get the absolute most out of the time.

An event training is just an excuse for what happens afterwards. We want the training to give us and those that are trained clear next steps: opportunities to practice sharing the Gospel, a feedback loop for future training or discipleship, and most importantly a passion and vision to reach our own people with the Gospel.

Here's my go-to checklist when I'm prepping for a training:
  • Promote!
    • Work with the host church or ministry to make sure the word is spread far and wide about the event. 
    • Share about the training through your own channels as well: Support teams, prayer teams, social media, EventBrite, blogs etc.
  • Invite.
    • First, as soon as possible, invite fellow practitioners to Swarm train
    • Second, a few weeks before the event, personally invite 5 people to the training. They may have already heard about it on social media or in an email blast, but a personal "I thought of you and wanted to invite you to this training" can help people engage.) 
    • (Why do we invite others, both to help us train and to be trained? We're looking to see the Kingdom of God grow beyond the borders of single church or organization. The more we can get people together from a variety of churches the more we can grab the kingdom mindset of No Place Left for a people group or geographic area.)
  • Put a schedule together
    • You can find some great sample schedules here.
    • If you have swarm trainers, divide up the modules. 
    • Get together with those trainers at some point before the training to practice! (This could be a week or two before if you live close together or the day before if you're traveling to the training.) You can also do this on a video call if needed.
    • However you do it, be sure to practice your parts out loud before the event. Remind your swarm trainers to do the same.
  • A week before the event...
    • Confirm details with the event host. Don't forget the basics like: whiteboard, markers, pens, index cards, paper, etc.
    • Confirm details with any swarm trainers.
    • Prayer Walk the location of the training and where you will go out in the harvest. If you can't get there before hand to prayer walk, spend some specific time in prayer for the event.
  • At the event...
    • Make your contact information readily available.
    • Whatever level your training, whether it is a short 3 Circles training or a full-day Gospel Conversation Training, leave a follow-up path. (For example: "We didn't cover how to lead a Discovery Bible Study today, so contact me if you to learn how to do that." OR "You can find the Commands of Christ at, I'd also love to model those commands for you, let me know if you're interested.")
    • Have attendees set specific next-step goals, and match them up with an accountability partner for those goals.
    • Share about the next training that will be available (either through their church or a different one that you're holding.)
  • After the event...
    • Follow up with your main contact. 
      • Ask for stories to look for people that were obedient. 
      • Confirm details for your next training (and restart this checklist!)
    • Follow up with anyone you made a personal connection with at the training.
I set this up as a checklist on Trello: Go here and you can copy that card to your own board. Or if you'd prefer a printable checklist, here is a Google doc.

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